VisitABA’s Marketplace 2020 Sponsors/Exhibitors
Thank you for your support of ABA’s Marketplace 2020. Please take a few moments to provide us with the information we need to help with the fulfillment of your sponsorship/exhibit.
Sponsors Only | Click to access the online form to make the most of your sponsorship investment.
(You are able to update this survey as many times as you need as long as you access the link on the same device.)
Booth Assignments and Floor Plan
Booth Assignments for Sponsors and Exhibitors
Floor Plan (Pending Fire Marshall Approval)
Exhibitor Kit and Quick Facts
Downloadable/Printable Exhibitor Kit
EAC Form
Floral
These are the three most common used florists for Exhibit Hall events.
HyVee Floral | https://www.hy-vee.com/shop/Flowers-C9.aspx
Mulhall’s | https://mulhalls.com/
Janousek Floral | https://www.omaha-florist.com/flowers/default.asp
Booth Decoration/AV/Electric
Drape | Each 10′ x 10′ booth will be set up with 8′ high drape, 3′ high side dividers and booths 300 sqft or less will receive a 7″ x 44″ one-line identification sign. Booths larger than 300 sqft may receive a one-line identification sign upon request.
Carpet | All aisles and booths will be carpeted. Exhibitors will be permitted to install different color carpet at their expense.
Furniture | No furniture is provided for the exhibit unless specially listed in the sponsorship contract.
Orders | Forms will be provided in the exhibitor kit to order onsite products and/or services.
Shipping Information
Sponsor/Exhibitor Shipping Information
Freight Services Information Sheet
Shipping Options
There are options for each specific type of shipment (Registration Bag Items, Operator Gifts and Booth Items). Please use the corresponding label and information for each item you are shipping.
Shipping for Booth Items
These items can be shipped to the warehouse or show site. Both labels are provided below. Booth numbers will be provided at the end of October.
Warehouse shipments can be sent from December 11 – January 2. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.
Freeman will receive shipments at the exhibit facility beginning Friday, January 10, 2020. Shipments arriving before this date may be refused by the facility.
If required, provide your carrier with this phone number: (515) 829-4444 for the warehouse and show site shipping.
Shipping for Registration Bag Items Only
Registration bag items are optional for all sponsors only. Please send the tracking number and item sample to Vicki Osman at vosman@buses.org.
These items must be shipped to the warehouse and use the label information below. No booth number is required as the items will be show management freight. Shipments can be sent from December 11 – January 2. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. If required, provide your carrier with this phone number: (515) 829-4444.
Shipping for Operator Gifts Only
Operator gifts are available for specific sponsorships. Please contact Vicki Osman with any questions on eligibility. Please send the tracking number and item sample to Vicki Osman at vosman@buses.org.
These items can be shipped to the warehouse or show site. Both labels are provided below. No booth number is required as the items will be show management freight.
Warehouse shipments can be sent from December 11 – January 2. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.
Freeman will receive shipments at the exhibit facility beginning Friday, January 10, 2020. Shipments arriving before this date may be refused by the facility.
If required, provide your carrier with this phone number: (515) 829-4444 for the warehouse and show site shipping.
Catering Information
Catering orders and food permits are due by November 25.
Catering Questions and Orders | Christi Rath | crath@chihealthcenteromaha.com
Sample of Certificate of Insurance
Sample Food and/or Beverage Distribution Authorization Request Form
Dates and Deadlines
SEPTEMBER 3
MARKETING | Sponsor contract deadline for guaranteed inclusion in the 2020 Motorcoach Marketer as a sponsor.
OCTOBER 4
Appointment Clock Sponsors Only | Appointment clock logo (eps format) due to vosman@buses.org.
Marketplace App Sponsors Only | App logo (1280×200 px) due to vosman@buses.org.
Official Program Sponsors Only | Official Program ads (5.5″x8.5″-PDF or hi res jpeg) due to lbrewer@buses.org.
Operator Appointment Booklet Sponsors Only | Operator Appointment Booklet ads (5.5″x8.5″-PDF or hi res jpeg) due to lbrewer@buses.org.
Directory of Participant Sponsors Only | Directory of Participants ads (8.5″x 11″-PDF or hi res jpeg) due to vosman@buses.org.
OCTOBER 15
FEES | Sponsorship fee deadline. (Note: Contracts signed after Oct. 1 will be due within 30 days.)
OCTOBER 30
MARKETING | Final day to submit signed contracts to be included in the sponsor listing for the Jan./Feb. issue of Destinations.
NOVEMBER 1
EXHIBITS | Floor plans, booth assignments and exhibitor packet will be sent to all sponsors.
MARKETING | Sponsor contract deadline for guaranteed inclusion on Marketplace Floor Plan interactive map.
NOVEMBER 15
EXHIBITS | Details regarding booth, give-aways and food/beverage must be sent to ABA for approval.
REGISTRATION BAGS | Registration bag material to be submitted
for ABA approval. (Note: Items must be received at the advance warehouse
no later than the deadline given by the decorator in the exhibitor kit.)
NOVEMBER 25
MEAL SPONSORS | Catering, Decor, A/V, Entertainment, Promo Materials and AV Basic Worksheet due to lbrewer@buses.org.
FLOOR LOUNGES | Catering and food permits due to Christi Rath at crath@chihealthcenteromaha.com.
DECEMBER 6
MARKETING | List of Partner Sponsors deadline for guaranteed inclusion in the Marketplace Directory of Participants as a sponsor.
EXHIBITS | Deadline for catering/decorating/audio-visual/entertainment needs.
DECEMBER 11
SHIPPING | Shipments can begin to be received at warehouse.
DECEMBER 13
MARKETING | Sponsor contract deadline for guaranteed inclusion in the Official Program.
EXHIBITOR ORDERS | Early-bird deadline for exhibitor orders.
JANUARY 2
SHIPPING | Shipments must be received by warehouse by 3:30 PM.
JANUARY 10
SHIPPING | Shipments can begin to be received at show site.
Coach Move In
Wed., Jan. 8
8 a.m.
Booth Set Up
Fri., Jan. 10
8 a.m. – 6 p.m.
Booths Hours
Sat., Jan. 11
1:30 – 6 p.m.
Sun., Jan. 12
9 a.m. – 6 p.m.
Mon., Jan. 13
9 a.m. – 6 p.m.
Tues., Jan. 14
9 a.m. – 5:30 p.m.
Best in Show Contest
How/When Will Booths Be Judged?
Exhibitors are automatically entered into the contest. Judging will be conducted by a team of tour and bus operators on Sat., Jan. 11 from 2:30 – 3:30 p.m. The winners will be announced on the show floor during Saturday’s closing announcements.
Will I Know Who The Judges Are?
No – the judges will remain anonymous until judging begins – so be ready! All judges will be registered bus and tour operators.
What Will I Win?
Winners (first, second and third place of each category) receive:
- An Announcement on the Show Floor
- Recognition in the Marketplace Show Daily
- Eye-Catching Trophy
- Name Badge Ribbon for All Delegates in Booth
Judging Criteria Categories:
- Small In-line Booth (10×10)
- Large In-Line Booths (10×20 or higher)
- Island Booth (aisles on all 4 sides)
Judges will evaluate:
- Creativity and originality
- Use of your product and images in your booth design
- Booth staff’s enthusiasm, friendliness and interaction with delegates
- Overall appearance and experience
ABA’s Best of Show contest will generate excitement on the show floor and offer Networking Floor booths a way to be spotlighted during Marketplace. START PREPARING NOW!